words Al Woods
Travel can make or break the fortunes of any business. Whether you’re sending out high-ranking executives to attend an important conference, or dispatching an army of sales representatives across the country, and beyond, it’s important that you make the best of your travel arrangements.
In doing so, you’ll make life easier for your team – and subsequently bolster their performance when they arrive. Let’s take a look at some of the key components for those planning a business trip.
Organize their travel
Every employee will benefit from a detailed travel itinerary. This will make it clear where they’re supposed to be at what time. It should include flight and hotel information, as well as instructions for things like airport transfers.
The mode of transport you choose might hmeetave a big effect on the overall trip. For larger groups, travelling to, say, Texas, the convenience of a Houston private jet can be difficult to discount. Not only will your team benefit from additional luxuries, but they’ll also be able to avoid the stress and disruption that comes from commercial air travel. They might therefore arrive at their destinations feeling refreshed and alert, rather than tired and depleted.
Choose accommodation wisely
Just as your method of transportation matters, so too does your choice of accommodation. When choosing a place to stay, it’s important to bear in mind the location of the final destination. If the conference venue is just a few blocks from the hotel (or, better yet, within the same building), then the convenience this brings might be worth paying for. Local amenities, like restaurants and bars, should also be considered.
Expense management
Of course, the amount you pay for your trip will also matter. Careful budgeting can, in many cases, slash the overall cost of your business travel. While investing in certain things, like private transport, can be worthwhile, other, more frivolous expenses can be problematic if they’re not carefully overseen.
The best way to keep track of expenses is with the help of the right app, or a specialised credit card. This will allow you to flag certain items of expenditure, without having to ask your employees to spend their own money, and be reimbursed later (which is a costly and difficult process).
Research the location
If you’re going to be sending your employees to a given part of the world, it’s worth doing a little bit of research, and providing them with all of the information they need to enjoy their stay. Look after your employees by keeping them advised of the local weather, restaurants, and safety concerns – that way, they can keep their attention focused on business-related matters.
